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Houston Energy Council
526 Little John Lane
Houston, Texas 77024
Tel: 713.681.1482
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Bylaws

ARTICLE 1 – NAME AND LOCATION

The Houston Energy Council (hereinafter called “HEC”) is a non-profit organization under the laws of Texas in the United States of America . The principal office of the HEC is located;

c/o Gulf Coast Section, Society of Petroleum Engineers

10777 Westheimer Road
Suite 335
Houston , Texas 77042 USA .

ARTICLE II – OBJECTIVE

The objectives of the HEC

  • Share information among members
  • Promote cross-disciplinary education and training
  • Encourage participation in each other's programs
  • Facilitate development of cooperative programs

ARTICLE III – MEMBERSHIP

There shall be two (2) classes of membership. Membership is by application only and requires majority approval. The annual membership dues for each membership category, which shall be determined from time to time by the Council Representatives of the HEC (the “Council”), are as follows:

  1. Member / voting. Professional societies focused on energy and energy related disciplines. Dues will be set by the Council .
  2. Associate / non-voting. Governmental or educational organizations interested in furthering the development of sound energy policy and development of energy. Dues will be set by the Council

ARTICLE IV – COUNCIL REPRESENTATIVES

  1. Membership: Each HEC participating organization will be entitled to two (2) representatives to the Council. The organizations are encouraged to appoint Councilors for staggered two (2) year terms to provide continuity and smooth transition.

ARTICLE V – OFFICERS

  1. Chair. The Chair shall act as the Chief Executive and Operating Officer of the HEC. In the first year of these Bylaws, the Representatives of the Member Societies shall elect the Chair from among their ranks. In succeeding years, the Vice Chair of the preceding year will become the Chair.
  2. Vice Chair (Chair elect). The Representatives of the Member Societies shall elect a Vice Chair from among their ranks who shall have such duties as the Chair may assign and will succeed the Chair.
  3. Past Chair. The former Chair shall serve as Past Chair and shall have such duties as the Chair may assign.
  4. Treasurer. The Councilors, after consultation with the Chair, may elect from among their ranks a Treasurer. The Treasurer shall be responsible for keeping full and accurate accounts of receipts and disbursement for receiving and disbursing monies and other valuable items as authorized by the Executive Committee, and for the preparation of an annual budget. The Treasurer shall have authority to appoint an Assistant Treasurer from among Council members to serve at his pleasure.
  5. Secretary. The Councilors shall elect a Secretary from among their ranks, with the duties of keeping minutes of the Council meetings.
  6. Membership Chair. The Councilors shall elect a representative who shall be responsible for Membership and ‘in-reach'.
  7. Continuing Education Chair. The Councilors shall elect a representative who shall be responsible for coordinating Continuing Education activities and programs among HEC member organizations.
  8. Out-reach Chair. The Councilors shall elect a representative who shall be responsible for coordinating publicity and other out-reach programs among HEC member organizations.

ARTICLE VI – EXECUTIVE COMMITTEE

  1. Composition. The Executive Committee shall consist of the Chair, Vice Chair, Past-Chair, and Treasurer, Secretary.
  2. Responsibility. The Executive Committee, in addition to other powers accorded it by these Bylaws, shall have the authority to manage the affairs of the HEC.
  3. Procedure. The Executive Committee shall to the extent possible, act on the basis of consensus and shall determine its own procedures. If a vote is necessary, each Councilor shall have one vote and a simple majority shall prevail.

ARTICLE VII – AUDIT COMMITTEE

The Audit Committee shall consist of a minimum of three Councilors, one of whom is the Chair, and at least one of whom is a member of the Executive Committee. The Audit Committee shall be responsible for the selection and monitoring of an independent annual review of the HEC's finances.

ARTICLE VIII – GOVERNING PROCEDURES

The meetings of the HEC shall be governed by the current version of Robert's Rules of Order, as amended by the formal HEC Procedures Manual. The Secretary shall keep the master copy of the HEC Procedures Manual and assure that each Representative has access to the manual.

ARTICLE IX – MEMBERSHIP MEETINGS

  1. Meetings. The annual membership meeting of the HEC shall be held at such time and place as may be determined by the Executive Committee. Special meetings of the HEC shall be called by a majority of the Executive Committee, or upon request of a majority of the Members. A quorum shall be the number of Councilors present at any duly noticed meeting.
  2. Notice. Notice of all meetings of the HEC shall be mailed, emailed, or telefaxed to the president or chair of each Member organization not less than 15 days before the meeting, and shall state the purpose or purposes for which the meeting is called and the time and place at which it is to be held.
  3. Voting. All Member organizations shall be entitled to a single vote (per organization) at meetings of the HEC. Voting may be in person or by written proxy by the president or chair of the Member organization or their appointed Councilor. A simple majority (>50%) shall carry any motion.

ARTICLE X – RELATIONS WITH OTHER ORGANIZATIONS

The HEC shall maintain relations with and, where appropriate, take membership in other organizations interested in energy education and technology exchange. The Executive Committee shall determine the terms of such affiliation or membership on the part of such other organizations.

ARTICLE XI – AMENDMENT

HEC shall operate on a Calendar year running January 1 st to December 31st.

ARTICLE XII – AMENDMENT

These By-laws may be amended by two-thirds of the votes of the Councilors of the Member Organizations.

From September 8, 2004 meeting, officers for 2005 were voted upon with a quorum present:

  • Chair – Art Schroeder
  • Vice Chair – Phil Martin
  • Past Chair – Sandi Barber
  • Treasurer – Brad Posey
  • Secretary – Carol Sledge